When it comes to office reinstatement in Hong Kong, meeting high standards is non‐negotiable. In this in depth case study, we explore how Agrey successfully delivered a challenging project for an international company. Our comprehensive guide walks you through the planning, execution, and delivery phases that ensured our client’s office space not only met but exceeded the rigorous requirements set by the landlord and building management office.
______________________________________________________________________________
Project Overview
Client: An International Company
Office Size: 5,000 sqft
Project Duration:
• Preparation: 4 weeks (ordering and planning)
• Reinstatement Execution: 4 weeks
Standards:
• The landlord and building management office maintained very high standards.
• Strict adherence to all house rules was mandatory, including public area protection, regulated noise levels, smell control, and proper air ventilation.
Agrey was tasked with the complete restoration of the office space to its original state—ensuring that every detail aligned with the landlord’s stringent requirements. From managing public areas to coordinating with nominated contractors, our team was committed to delivering a seamless, high quality service.
______________________________________________________________________________
Preparation Phase: Laying the Groundwork
Before commencing the physical work, a thorough 4 week preparation phase was essential to set the project up for success. Key activities during this phase included:
• Material Procurement:
• Ceiling Tiles & LED Light Panels: Ensuring that all elements for the new false ceiling system met the building’s specifications.
• Fire-Rated Doors: Ordering 1 hour fire resistance period (FRP) wooden doors in accordance with Building Management Office (BMO) requirements.
• Other Essential Materials: Including light panels, wiring, and materials for wall finishes and floor screed work.
• Project Planning:
• Detailed scheduling was developed to ensure that every step—from dismantling existing structures to installing new systems—was carefully coordinated.
• Communication channels were established with the landlord, building management, and nominated contractors to align on protocols, especially concerning noise control and public area protection.
• Compliance with House Rules:
• Clear guidelines were set regarding the protection of public areas.
• Work schedules were adjusted to adhere strictly to noise work periods and air ventilation standards.
• Procedures for smell control were put in place, ensuring minimal disruption to the building’s occupants.
This meticulous preparation ensured that once the physical work began, every team member understood the requirements and constraints of the project, thereby reducing the risk of delays or compliance issues.
______________________________________________________________________________
Execution Phase: Delivering Excellence in 4 Weeks
The core of the project was executed over a 4 week period, during which Agrey implemented a detailed scope of work. Below is a breakdown of the key tasks performed:
1. Insurance and Risk Management
• Insurance Coverage: Comprehensive insurance was arranged to safeguard the project, ensuring that both the client and the landlord were protected throughout the reinstatement process.
2. Protection Works
• Public and Office Area Protection:
• Protective measures were implemented in all common areas and within the office to shield them from dust, debris, and accidental damage.
• Temporary barriers and coverings were installed to maintain cleanliness and safety.
3. Demolition and Removal
• Dismantling Unwanted Elements:
• Unwanted partitions, built-in & loose furniture, outdated flooring, and ceiling systems were carefully dismantled.
• Specialized teams managed the removal of plumbing and drainage systems, ensuring minimal disruption to adjacent areas.
4. Electrical and Data Systems Removal
• Safe Disconnection:
• All power and data conduits were safely dismantled.
• The removal of the MCB board and all associated wiring (ceiling and underfloor) was performed with precision.
5. Wall Finishes and Repainting
• Surface Restoration:
• Walls were meticulously repaired and prepped.
• Two coats of high-quality white paint were applied to ensure a pristine finish that met the landlord’s standards.
6. Floor Work
• Floor Screed Replacement:
• The existing floor screed was removed, and new cement was laid to provide a smooth, durable surface.
7. New False Ceiling System
• Ceiling Installation:
• A new false ceiling panel system was constructed to modernize the office’s appearance.
• The installation process was executed with care to maintain alignment with building specifications.
8. LED Light Panels Installation
• Modern Lighting:
• New LED light panels were installed as per the building’s ceiling plan.
• This upgrade not only enhanced the office’s aesthetics but also improved energy efficiency.
9. Fire Safety Compliance
• Fire-Rated Door Installation:
• 1 hour fire resistance (FRP) wooden door was installed, adhering strictly to BMO standards.
• Additional Fire Safety Measures:
• Modifications to the fire sprinkler system were completed.
• Emergency lighting and exit signs were installed.
• FS251 certificate was issued following thorough compliance checks.
10. Wallpaper Update in Public Corridors
• Aesthetic Enhancements:
• Existing damaged wallpaper was removed.
• New, high-quality wallpaper was installed in the public corridor areas, ensuring a uniform look across the building.
11. Coordination with Nominated Contractors
• Streamlined Communication:
• Agrey acted as the primary coordinator / project manager, ensuring that all tasks aligned with the building management’s requirements.
• Timely updates and on-site coordination minimized potential delays and miscommunications.
12. Additional Systems Reinforcement
• AC System Reinstatement:
• The air conditioning system was reinstated and optimized to provide a comfortable working environment.
• Pumping & Drainage Restoration:
• Essential work to reinstate the pumping and drainage systems in the public areas was carried out efficiently.
______________________________________________________________________________
Challenges Overcome and Key Success Factors
Rigorous Standards and Compliance
Working under the high standards demanded by both the landlord and the building management required an unwavering commitment to quality. Agrey’s detailed planning and adherence to house rules—such as strict noise control, proper public area protection, and effective smell management—ensured that all compliance requirements were met without compromise.
Tight Project Timeline
Completing a comprehensive office reinstatement within a total of 8 weeks (including a 4 week preparation phase) required precise scheduling and resource management. The effective coordination among subcontractors, suppliers, and internal teams enabled the project to be delivered on time, satisfying even the most exacting requirements.
Quality and Efficiency
From sourcing materials to executing technical work like electrical, plumbing, and fire safety installations, the project was a showcase of Agrey’s dedication to quality. Each phase of the project was completed with attention to detail, ensuring that the final results not only met but exceeded expectations.
______________________________________________________________________________
Conclusion
This case study of a 5,000 sqft office reinstatement project in Hong Kong illustrates Agrey’s ability to handle complex challenges while delivering superior results. By meticulously planning the project, adhering to strict compliance standards, and coordinating effectively with all stakeholders, we achieved a seamless transformation that met the international client’s high expectations.
Our proven approach—combining rigorous preparation with flawless execution—demonstrates why Agrey is a trusted name in office reinstatement in Hong Kong. Whether you’re a tenant looking to ensure your deposit is returned or a business aiming to maintain high-quality office standards, our case study highlights the best practices that can make all the difference.
For more insights, detailed guides, and expert advice on office reinstatement, subscribe to our blog or get in touch with our team for a free quotation. Let Agrey transform your office space with unparalleled professionalism and efficiency.
Agrey's professional experience in office reinstatement assures your deposit will be refunded to you. Please email info@agreyoffice.com for more information or visit:
